Executive Assistant

Application Deadline:

Monday May 7, 2018


Kitimat Valley Institute

Job Categories:


Job Type:




Number of Positions Available:


Education Level:

High School, College / University

Education Category:

Business and Management

Computer Experience:

Internet, MS Office, Email

Minimum Site Requirement:

None Required

Executive Assistant

Kitimat Valley Institute requires an Executive Assistant who will be responsible for a wide variety of administrative duties in support of the President & CEO.  The Executive Assistant is required to maintain confidentiality and professionally interact with employees, management and the public.


  • Maintain work schedules and calendars of the President & CEO.
  • Prepare travel schedules, book travel arrangements, and make reservations.
  • Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Review, evaluate, and distribute priority correspondence.
  • Complete expense reports and other related duties.
  • Prepare and review presentations.
  • Support complex projects and processes led by the President
  • Organize complex meetings
  • Research information and prepare / process highly sensitive documents
  • Assist with data analysis
  • Receive President’s incoming mail.
  • Other duties shall be assigned as required.


  • Diploma in Business Administration, or relevant discipline.
  • 5-7 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Keen attention to details.
  • Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.
  • Proven organizational and time management skills.

Qualified applicants must apply by Monday, May 7th, 2018. Please send your resume to Stephanie Hanlon at shanlon@kves.ca. We thank all interested applicants but only those shortlisted will be contacted.

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